This document has been officially approved and authorized by the Board, as the corporate-wide guideline for CSR deployment.
As an ethical and responsible enterprise, LITEON is striving to be a company of world class excellence. We believe that doing good by taking care of our stakeholders and environment will finally contribute back to our long term growth and profitability. With company growth and profitability achieved, LITEON holds to the spirit of giving back to the society that sustains it and is committed to implementing CSR (Corporate Social and Environmental Responsibility) for sustainable operations.
Scope
We have a strict Code of Conduct that requires LITEON operation sites and supply chain provide safe working conditions, the workers are treated with respect and dignity, and that manufacturing processes are environmentally responsible. The Code of Conduct is based on International Labour Organization (ILO) and Responsible Business Alliance (RBA, formerly EICC) standards, and applied to LITEON entities, subsidiaries, joint ventures, subcontractors, and supply chain that employ staff.
Objectives
The objective of this Code of Conduct is to help the company to practice good corporate citizenship and social responsibility wherever we operate and do business. In LITEON we act in such a way that the effects on nature, people and society are both ecologically and ethically acceptable. LITEON CSR Code of Conduct has been built according to the spirit of SA8000 (Social Accountability 8000) and RBA CoC (Responsible Business Alliance Code of Conduct).
Relationship to other policies
This CSR Code of Conduct is a key Code of Conduct regarding ethics, labor, environment, health & safety, management system, corporate governance and community involvement for all LITEON companies. Some regions or countries may have stricter guidelines or their own additional policies concerning social responsibility issues, but they should not contradict this CSR Code of Conduct.
CSR organizations and responsibilities
The CSR Committee is the highest organization in LITEON consisting of board members and the CEO´s of each LITEON Group companies. Each Business Unit/company and site has nominated responsible persons for CSR related matters. The CSR Committee reviews this Code of Conduct periodically and is committed to making changes to its content and implementation when changes or further clarification so demand.
It is the responsibility of each LITEON employee to promote the CSR Code of Conduct. Questions about the application or meaning of any provisions of this Code of Conduct should be reported to superiors. In case of serious allegations regarding potential violations of the CSR Code of Conduct, a fair and comprehensive investigation will be conducted by the management closest to the issue with the company's legal department. Internally, the company has hotlines, e-mail and opinion letter boxes available for employees to raise complaints; externally, the company makes public disclosures on its CSR web page regarding any unethical or illegal conduct found over the course of its business. Grievance hotlines, e-mail, and mailboxes have been made available for outsiders to raise complaints or report their concerns.
1. Business Ethics
LITEON is committed to complying of all applicable national and international laws as well as ethical code and commonly accepted practices in the countries in which it operates. This includes, for example those relating to promoting fair competition, safety in the intended use of the products and services LITEON delivers to customers, complying labor laws and practices, the universal declaration of human rights, internationally recognized standards and protecting copyright, company assets and other forms of intellectual property. We also respect local traditions and values in all countries where we operate.
To meet social responsibilities and to achieve success in the marketplace, LITEON is committed to uphold the highest standards of ethics including:
1.1 Business Integrity:
The highest standards of integrity are to be expected in all business interactions. Any and all forms of corruption, extortion and embezzlement are strictly prohibited resulting in immediate termination of employment and legal actions.
1.2 Conflict of Interest Avoidance:
LITEON employees must avoid all activities that lead to a conflict of interest. Any agreement or understanding regarding favors or benefits in exchange for gifts must be avoided.
1.3 No Improper Advantage:
Briberies or other means of obtaining undue or improper advantage no matter for business or social/political contribution are not to be offered or accepted. Insider trading on or disclosure of material not published in LITEON or any other company securities are prohibited.
1.4 Intellectual Property:
Intellectual property rights are to be respected; transfer of technology and knowhow is to be done in a manner that protects intellectual property rights.
1.5 Fair Business, Advertising and Competition: Standards of fair business, advertising and competition are to be upheld. Appropriate means to safeguard customer/partner information and security should be available.
1.6 Protection of Identity:
Programs that ensure the protection of supplier and employee whistleblower confidentiality are to be maintained.
1.7 Employee personal data protection:
The company follows the local laws and regulations as well as confidentiality concerning the storage and usage of information concerning employee´s personal data, assessment results or health related data.
1.8 Disclosure of Information:
Information regarding business activities, structure, financial situation and performance is to be disclosed in accordance with applicable regulations and prevailing industry practices.
2. Labor
LITEON is committed to following the applicable labor and employment laws wherever it operates, and international standards, which includes observing those laws that pertain to freedom of association, privacy, the prohibition of forced, compulsory and child labor, and those laws that pertain to the elimination of any improper employment discrimination.
2.1 Freely chosen employment:
LITEON shall not use any forced labor and all work will be voluntary. Employees are free to leave upon reasonable notice.
2.2 Child Labor Avoidance and Protection of young employees:
Child labor is not to be used in any stage of manufacturing. The term "child" refers to a person younger than 15 (or 14 where local law allows) or, if higher, the local legal minimum age for employment or the age for completing compulsory education. The use of legitimate workplace apprenticeship programs, which comply with all laws and regulations, is supported.
Employees under the age of 18 should not perform hazardous work and may be restricted from night work with consideration given to educational needs.
2.3 Working Hours:
Working overtime needs to be voluntary, and should be managed effectively to try to limit working hours which exceed local legal limits. Employees will be entitled at least one day off in every seven days period of work, except of extraordinary business circumstances.
2.4 Wages and Benefits:
Compensation provided to employees shall comply with all applicable wage laws, including those relating to minimum wages, overtime hours and legally mandated benefits. Deductions from wages as a disciplinary measure shall not be permitted.
2.5 Human treatment:
LITEON is committed to ensure that there is to be no harsh and inhumane treatment, including any sexual harassment, sexual abuse, corporal punishment, threatening, exploitative, mental or physical coercion or verbal abuse of employees. Threats of violence, intimidation or possession, sale of weapons are not allowed.
2.6 Non-Discrimination:
LITEON is committed to recruit, hire, train, compensate, promote, terminate, retire and provide other conditions of employment without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or other characteristic protected by law. LITEON is striving to become a workplace where workforce diversity and equal opportunity is respected and implemented.
2.7 Freedom of association:
LITEON shall respect the rights of employees to associate freely, join or not join labor unions, seek representation, join employees' councils in accordance with local laws. Employees shall be able to communicate openly with management regarding working conditions without fear of reprisal, intimidation or harassment.
2.8 Competence Development:
LITEON shall ensure that employees at all levels and with equal opportunity have the education, training and competence required for their positions and tasks.
3. Health and Safety
LITEON recognizes that the quality of products and services, consistency of production, and employees’ morale, are enhanced by a safe and healthy work environment. LITEON also recognizes that ongoing worker input and education is a key to identifying and solving health and safety issues in the workplace. LITEON is committed to establish and maintain an Occupational Health and Safety Management System to define operational procedures for health and safety control, to monitor the progress of its implementation and to continually improve health and safety performance. In addition, LITEON complies with applicable health and safety legal and other requirements.LITEON is committed to reducing injury and ill-health through the following requirements:
3.1 Occupational Safety:
Worker exposure to potential safety hazards (e.g., electrical and other energy sources, fire, vehicle, and fall hazards) are to be controlled through proper design, engineering and administrative controls, preventative maintenance and safe work procedures(including lockout/tagout). Where hazards cannot be adequately controlled by these means, employees are to be provided with appropriate personal protective equipment. Employees shall not be disciplined for raising safety concerns.
3.2 Emergency Preparedness:
Emergency situations and events are to be identified and assessed, and their impact minimized by implementing emergency plans and response procedures, including: emergency reporting, employee notification and evacuation procedures, worker training and drills, appropriate fire detection and suppression equipment, adequate exit facilities and recovery plans.
3.3 Occupational Incident and illness:
Procedures and systems are to be in place to manage, track and report occupational incidents and illnesses, including provisions to: (a) encourage employee reporting; (b) classify and record incident and illness cases; (c) provide any necessary medical treatment; (d) investigate cases and implement corrective actions to eliminate their causes; and (e) facilitate return of employees to work.
3.4 Industrial Hygiene:
Employee exposure to chemical, biological and physical agents is to be identified, evaluated, and controlled. When hazards cannot be adequately controlled by engineering and administrative means, employees are to be provided with appropriate personal protective equipment.
3.5 Physically Demanding Work:
Employee exposure to physically demanding tasks, including manual material handling and heavy lifting, prolonged standing and highly repetitive or forceful assembly tasks is to be identified, evaluated and controlled.
3.6 Machine Safeguarding:
Physical guards, interlocks and barriers are to be provided and properly maintained for machinery used by employees.
3.7 Dormitory and Canteen:
Employees are to be provided with clean toilet facilities, access to potable water and sanitary food preparation and storage facilities. Worker dormitories provided by LITEON or a labor agent is to be clean, safe, and provide emergency egress, adequate heat and ventilation and reasonable personal space.
4. Environmental
LITEON is committed to designing and manufacturing products that preserve the Earth’s ecology, and educating employees on the importance of environmental protection. To minimize our impact on the environment, LITEON and its subsidiaries are fully engaged in environmental management to control the creation of air pollution, hazardous waste material, energy use and noise during the design and manufacturing process. In addition, LITEON is committed to establish, maintain and continually improve on our Environmental Management System to define operational procedures for environmental control and to monitor the progress of its implementation. Specifically, LITEON is committed to:
4.1 Environmental protection:
Improving energy-saving, environmental protection against pollution in all of our sites.
4.2 Resources usage reduction:
Reducing paper, water and all the kind of natural resources usage in office operations and in all of our sites.
4.3 ISO14001 implementation:
Defining, maintaining and improving related standard operating procedures based on ISO14001 regulations for the effective implementation of controls on water, air pollution, hazardous waste material and noise.
4.4 Harm Reduction:
Reducing air pollution, hazardous waste material and noise in all applicable sites.
4.5 Requirement comply:
Complying fully with applicable environmental legal, customer and other requirements.
4.6 Internal and external communication:
Communicating with employees, suppliers and customers to provide a more complete understanding of LITEON's environmental policy and efforts.
LITEON is committed to reducing its impact on the environment through the following strategies:
4.7 Supply Chain Management:
LITEON continually encourages the development of innovative business models that help reduce environmental impact. In addition, LITEON will consider the sustainability aspects as part of the assessment criteria for potential mergers and acquisitions.
4.8 Product Design:
LITEON applies design-for-the-environment principles for all of its products and services to minimize impact on the environment.
4.9 Manufacturing Processes and Site Management:
LITEON continuously improves environmental management systems at both manufacturing and non-manufacturing sites.
4.10 After Sales Service:
LITEON strives to minimize the environmental impact of product packaging and business activities, such as distribution and sales. When possible, LITEON also provides environmental information to customers.
5. Management System
LITEON shall adopt or establish a management system whose scope is related to the content of LITEON CSR Code of Conduct. The management system shall be designed to ensure (a) compliance with applicable laws, regulations and customer requirements related to LITEON's operations and products; (b) conformance with the LITEON CSR Code of Conduct; and (c) identification and mitigation of operational risks related to the LITEON CSR Code of Conduct. It should also facilitate continuous improvement. Specifically, the management system should contain the following elements:
5.1 Company Commitment:
Corporate social and environmental responsibility statements affirming LITEON’s commitment to compliance and continuous improvement.
5.2 Management Accountability and Responsibility:
Clearly identified company representative[s] responsible for ensuring implementation and periodic review of the status of the management systems.
5.3 Legal and Customer Requirements:
Identification, monitoring and understanding of applicable laws, regulations and customer requirements.
5.4 Risk Assessment and Risk Management:
Process to identify the corporate governance, community involvement, environmental, health, safety and labor practice risks associated with LITEON's operations. Determination of the relative significance for each risk and implementation of appropriate procedural and physical controls to ensure regulatory compliance to control the identified risks.
5.5 Performance Objectives with Implementation Plan and Measures:
Written standards, performance objectives, targets and implementation plans including a periodic assessment of Participant's performance against those objectives.
5.6 Training:
Programs for training managers and employees to implement LITEON's policies, procedures and improvement objectives.
5.7 Communication:
Process for communicating clear and accurate information about LITEON's performance, practices and expectations to employees, suppliers and customers.
5.8 Employee Feedback and Participation:
Ongoing processes to assess employees' understanding of and obtain feedback on practices and conditions covered by this CSR Code of Conduct and to foster continuous improvement.
5.9 Audits and Assessments:
Periodic self-evaluations to ensure conformity to legal and regulatory requirements, the content of the CSR Code of Conduct and customer contractual requirements related to social and environmental responsibility.
5.10 Corrective Action Process:
Process for timely correction of deficiencies identified by internal or external assessments, inspections, investigations and reviews.
5.11 Documentation and Records:
Creation of documents and records to ensure regulatory compliance and conformity to company requirements along with appropriate confidentiality to protect privacy.
6. Corporate Governance
To realize sustained growth and boost corporate value, LITEON works to maintain the flexibility of its operations while promoting management transparency. These endeavors are supported by an efficient corporate governance structure that clearly defines and reinforces the supervisory functions of management while ensuring that the Company is responsive to the expectations of customers, shareholders, and all of our stakeholders. LITEON is committed to:
6.1Financial transparency:
Ensuring financial transparency in accordance with information disclosure regulations – completeness, promptness, fairness and transparency.
6.2 Audit committee establishment:
Inviting independent directors to directorate and establishing audit committee to provide the direction and guidance to management and perform the oversight responsibility with the highest standard of corporate governance.
6.3 Stakeholder communication:
Implementing mature stakeholder’s communication mechanism with employees, stockholders, suppliers, unions of industry, social community, and government through legitimate communication channels and approaches.
6.4 Law complying:
Complying with relative corporate governance laws and policies in the countries where LITEON operates.
6.5 Public Report:
Reporting publically on the performance of LITEON’s financial and CSR performance periodically.
7. Community Involvement:
To provide tangible and sustainable benefits and enhancements wherever LITEON operates, LITEON is committed to:
7.1 Community service:
Being a responsible corporate citizen and serving the community by providing products and services efficiently and profitably, and by providing employment opportunities;
7.2 Contribution making:
Contributing to the economic well being and social development of the communities where we conduct business;
7.3 Local environment enhancement:
Safeguarding and enhancing local environments within the communities in which we operate;
7.4 Particaipation encouragement
Encouraging our people to participate in community and civic affairs.
Ethical Corporate Management▸
Sustainable Governance▸
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